Mission Statement
The Bayshore Homeowners Association (BHA) represents all residents of the Bayshore
neighborhood between Alton Road, Pine Tree Drive, Dade Boulevard, and 40th Street [see map]. The
neighborhood surrounds The Bayshore and The Bayshore Par 3 golf courses. The purpose of BHA is
to preserve and improve the single-family character of this neighborhood as well as to enhance the
environment.
History
The BHA was established in August, 2001 to continue the valuable work and services provided by the
Mid-Golf Neighborhood Association Inc. (MGNA). The MGNA ceased to exist in 1999. While
resurrecting MGNA turned out to be costly and impracticable, there is an increasing demand for an
organized representation of the neighborhood. We live in relatively small neighborhood where any new
development in this area impacts everyone. Due to its central location, this is also a vibrant, constantly
changing neighborhood requiring extreme and continuous vigilance.
Board Members
By Laws
ARTICLE I. NAME OF ORGANIZATION:
The name of the organization shall be Bayshore Homeowners Association.
ARTICLE II. PURPOSE : The purposes for which the neighborhood association
is organized are:
a) To enhance the livability of the neighborhood and Miami Beach by
establishing and maintaining an open line of communication and liaison
among the neighborhood, government agencies and other neighborhoods.
b) To provide an open process by which all members of the neighborhood
may involve themselves in the affairs of the neighborhood.
c) To do and perform all of the activities related to said purposes, to have
and enjoy all of the powers granted, and engage in any lawful activity for
which nonprofit corporations may be organized under Florida Statutes
Chapter 617.
d) For such other objectives as are approved by the Board of Directors
(Board) or membership.
ARTICLE III. BOUNDARIES: Boundaries of the Neighborhood Association shall
be defined as 40th Street to the north, Dade Boulevard to the south, Pine Tree Drive to the east and the
Miami Beach Golf Course to Alton Road (including Chase Avenue) to the west.
ARTICLE IV. MEMBERSHIP:
Section 1 Qualifications: Membership in the Neighborhood Association shall be
open to all residents, property owners, business owners or licensees,
governmental agencies, and nonprofit organizations located within the
boundaries as defined in ARTICLE III of these bylaws who request in writing to
be a member.
Section 2 Voting: All members as defined above, eighteen (18) years of age or
older, shall have one vote each to be cast during attendance at any general or
special meeting. One representative from each business, government agency or
nonprofit organization located within the boundaries, upon prior written authority,
shall have the same privilege as the residents listed above.
ARTICLE V. FINANCIAL SUPPORT: The organization will be supported by a suggested $25 due and
donations.
ARTICLE VI. MEMBERSHIP MEETINGS
Section 1 General Membership Meetings: There shall be at least two (2) general
membership meetings yearly. The meetings shall be convened in the fall and
spring and upon any day decided upon by the majority vote of the Board.
Notification shall be by mail, posted notices, telephone calls, or any other
appropriate means of communication apt to reach a majority of the members.
Notification shall require 14 days advance notice to all active members.
Section 2 Special Membership Meetings: Special meetings of the membership
may be called by the Chairperson or by majority vote of the Board as deemed
necessary. Notification shall be by mail, posted notices, telephone calls, or any
other appropriate means of communication apt to reach a majority of the
members. Notification shall require 14 days advance notice to all active
members.
Section 3 Agenda: Subject to the approval of the Board, the Chairperson shall
prepare the agenda for general and special meetings of the membership. Any
person may add an item to the agenda by (a) submitting the item in writing to the
Board at least seven (7) days in advance of the meeting or (b) making a motion
to the Board to add an item to the general or special agendas at those respective
meetings. Adoption of that motion requires a second and majority vote.
Section 4 Quorum: A quorum for any general or special meeting of the
neighborhood association shall be the number of members in attendance with a
minimum of Seven (7). Unless otherwise specified in these bylaws decisions of
the neighborhood association shall be made by a majority vote of those members
present at any meeting.
Section 5 Participation: Any general, special, Board, or committee meeting is
open to any person and all who may which to be heard regarding any item on the
agenda. Only members will be eligible to vote. All actions or recommendations of
the general or special meetings shall be communicated to all affected parties,
including minority reports.
Section 6 Procedures: Roberts Rules of Revised shall be followed in all areas not
covered by the bylaws.
ARTICLE VII. BOARD OF DIRECTORS:
Section 1 Number of Board Members: The Board shall determine the exact
numbers of Board positions annually. There shall be at least seven (7) and no
more than fifteen (11) Board members.
Section 2 Eligibility for Board Service: Only persons eligible for membership shall
be qualified to hold an elected or appointed position.
Section 3 Terms of Office: Terms of office are staggered. The initial
appointments for one (I) year terms and for two (2) year terms will be determined
by the Board at their first meeting. Upon expiration of initial terms of office, all reappointments
would be for two (2) year terms.
Section 4 Board Vacancies: The Board may fill any vacancy on the Board or
committee by majority vote of the Board. A member appointed to fill a vacancy
shall serve the remainder of the unexpired term and until his or her successor is
elected or appointed.
Section 5 Election of Board Members: Board members shall be elected annually
by a vote of the membership at the spring meeting. The names of all candidates
for the Board shall be placed in nomination by a nominating committee or by any
member of the neighborhood association Election requires a majority vote of the
membership present.
Section 6 Election of Officers Board members shall meet after the spring general
meeting and, by majority vote of the Board members present, elect a Chair, Vice
Chair, Secretary and Treasurer. The remaining Board members shall be
members-at-large.
Section 7. A. Duties of Board Officers: The Board shall have following
responsibilities and powers:
a. Manage the daily affairs of the neighborhood association.
b. Make decisions and represent the interests of the neighborhood association
on all matters for which it is impractical to present to the membership in advance.
All such actions shall be reported to the membership at the next regular meeting.
•Appoint committees to perform necessary functions and represent the
neighborhood association on specified topics.
•Establish a plan for maintaining and encouraging involvement in the
neighborhood association
Section 7. B. Duties of Board Officers
a. Chairperson: The Chairperson shall preside at all board meetings and all
membership meetings and shall perform such duties as the Board and the
membership from time to time authorizes. The Chairperson shall represent the
position of the Board and the interests of the neighborhood association.
b. Vice Chairperson: The Vice Chairperson shall perform the duties of the
Chairperson in the Chairperson’s absence and as authorized by the by1aws or
regulations of the Board.
c. Secretary: The Secretary shall record and maintain minutes of Membership
and Board meetings, assist the Chairperson with correspondence and maintain
the non-financial files of the neighborhood association. The Secretary will
maintain a list of Board members and their terms.
d. Treasurer: The Treasurer shall have charge of all funds belonging to the
neighborhood association and shall receive, deposit and disburse funds for the
neighborhood association in a bank(s) or financial institution(s) in such manner
as designated by the Board. The Treasurer shall make financial reports as
directed by the Board.
Section 8 Board Meetings:
a. Board meetings are held once a month with the attendance of the Board and
interested members. These meetings are chaired by the Chairperson.
b. Special Board meetings may be called by the chairperson by giving notice to
each officer and Board member of the time, place, and items to be discussed or
acted upon at least three calendar days before the special meeting. A special
meeting shall not be called unless insufficient time is available to consider a
pertinent matter at the regular Board meeting,
c. A quorum consists of a majority of the currently elected Board members.
d. The Board shall be notified not less than three (3) days preceding any board
meetings; Notification shall be by mail or telephone calls to all board members
and any media apt to reach a majority of the membership.
Section 9 Powers of the Board: The Board shall be responsible for all business
coming before the neighborhood association and for assuring that members are
informed of business that affects them through reasonable means of notification.
The Board has the responsibility of acting in the best interest of the neighborhood
but is not specifically bound to act according to the desire of the majority of
members attending a particular meeting.
Section 10 Termination for non-attendance: Board members failing to attend
three consecutive Board meetings may be terminated from the Board upon
written notice.
ARTICLE VIII. COMMITTEES: There may be standing committees as designated
by the Board and special committees as may be established by the Chairperson.
Committees must have at least one (1) Board member on them.
ARTICLE IX. CONFLICT OF INTEREST PROCEDURES: A transaction in which
a Director may have a direct or indirect conflict of interest may be approved by a
vote of the Board if in advance of the vote by the Board all material facts of the
transaction and the Director’s interest are disclosed to the Board. A conflict of
interest transaction is considered ratified if it receives the affirmative vote of the
majority of the Directors who have no direct or indirect interest in the transaction.
A transaction may not be authorized by single Director. If a majority of the
Directors who have no direct or indirect interest in the transaction votes to
authorize, approve or ratify a transaction, a quorum, is present for the purpose of
taking action. The presence of, or vote cast by a Director with a direct or indirect
interest in the transaction does not affect the validity of the action taken by the
Board. The Director with the direct or indirect conflict of interest may elect to
abstain from voting on the transaction.
ARTICLE X GRIEVANCE PROCEDURES:
Section 1 Eligibility to Grieve: Any person or group who objects to a decision or
policy or believes they are adversely affected by a decision or policy of the
neighborhood association may file a complaint in writing with the Board. The
Board shall resolve the complaint or take appropriate action and advise the
complainant of the outcome.
Section 2 Complaint Receipt: Within seven (7) days of receipt of the complaint,
the Board shall arrange with the petitioner for a mutually acceptable place, day
and hour for a review of the complaint, and will, in writing, within thirty (30) days,
recommend a resolution of the grievance to the Board.
Section 3 Final Resolution: The Board shall attempt to resolve the complaint and
shall submit a report of their recommendation and/or action to the complainant,
Board, and membership. If the committee, Board and petitioner cannot reach
agreement, final resolution of the complaint shall be by vote of the majority of the
membership at a general or special meeting. Parties involved are encouraged to
request assistance from the Neighborhood Mediation Center.
ARTICLE XI. PROCEDURE FOR CONSIDERATION OF PROPOSALS.
Section 1 Submission of Proposals: Any person or group, inside or outside the
boundaries of the neighborhood association may propose in writing items for
consideration and/or recommendation to the Board. The Board shall decide
whether proposed items will appear on the agenda of the Board, standing or
special committees, or general or special meetings.
Section 2 Notification The proponent and members directly affected by such
proposal shall be notified in writing of the place, day, and hour the proposal shall
be reviewed not less than seven (7) days in advance.
Section 2 Attendance: The proponent may attend this meeting to make a
presentation and answer questions concerning the proposals
Section 4 Dissemination: The neighborhood association shall submit
recommendations and dissenting views as recorded from the meeting to the
proponent and other appropriate parties.
ARTICLE XI. PUBLIC MEETINGS/PUBLIC RECORDS REQUIREMENT:
The neighborhood association shall abide by all Florida statutes relative to public
meetings and public records. Official action(s) taken by the neighborhood
association must be on record or part of the minutes of each meeting. The
minutes shall include a record of attendance and the results of arty vote(s) taken.
A summary of dissenting views should be transmitted along with any
recommendation made by the neighborhood association to the City. Official
records will be kept on file at the coalition office.
ARTICLE XIII. NONDISCRIMINATION:
The neighborhood association will not discriminate against individuals or groups
on the basis of race, religion, color sex, sexual orientation, age, disability,
national origin, income, or political affiliation in any of its policies,
recommendations or actions.
ARTICLE XIV ADOPTION AND AMENDMENT OF BYLAWS:
All amendments to these bylaws must be proposed in writing and submitted to
members at least seven (7) days before voting on their adoption may proceed.
Notice of a proposal to amend the bylaws, specifying the date, time and place for
consideration, must be provided to all members at east seven (7) days before
voting. Adoption of and amendments to these bylaws shall require a two-thirds
(2/3) vote by the members present at a general meeting.
